Policy Title | Approved By | Author | Confidentiality | Date Published | Document Reference | Notes | Owner (Role) | Policy Group | Review Date | Status | Version | Visible on Website | Category | Sub Category | Print \ Save |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Membership ballot, March 2026 AGM | WES Council | Public | March 14, 2026 | WES-CONST-001 | Founding constitutional document. Amended only by membership ballot per section 9.0. | Secretary | Governance and Conduct | Published | Mar 2026 | Governance | Constitutional | ||||
Awaiting Full Council | Dan Gwalter | Internal | WES-POL-0030 | Awaiting final Council approval | Education Officer | People and Participation | Draft | 0.5 | People | Professionals | |||||
Awaiting Full Council | Dan Gwalter | Public | WES-POL-0012 | Awaiting final Council approval | Secretary | Operations and Finance | Draft | 0.5 | Finance | External Funding | |||||
Awaiting Full Council | Dan Gwalter | Internal | WES-POL-0010 | Awaiting final Council approval | Treasurer | Operations and Finance | Draft | 0.5 | Finance | Financial Controls | |||||
Awaiting Full Council | Dan Gwalter | Internal | WES-POL-0008 | Awaiting final Council approval | Treasurer | Operations and Finance | Draft | 0.5 | Finance | Financial Controls | |||||
PR Officer | Dan Gwalter | Public | November 6, 2025 | WES-POL-0032 | PR Officer | Governance and Conduct | November 6, 2027 | Published | 1.0 | Governance | Communications | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0031 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Communications | ||||
Full Council | Dan Gwalter | Public | November 6, 2025 | WES-POL-0029 | Event Co-Ordinator | Operations and Finance | November 6, 2027 | Published | 1.0 | Events and Activities | Event Management | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0028 | Secretary | Welfare and External Trust | November 4, 2027 | Published | 1.0 | Events and Activities | Safety and Welfare | ||||
Welfare Officer | Dan Gwalter | Public | November 4, 2025 | WES-POL-0027 | Welfare Officer | Welfare and External Trust | November 4, 2027 | Published | 1.0 | Events and Activities | Safety and Welfare | ||||
Welfare Officer | Dan Gwalter | Public | November 4, 2025 | WES-POL-0026 | Welfare Officer | Welfare and External Trust | November 4, 2027 | Published | 1.0 | Events and Activities | Safety and Welfare | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0025 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Conduct and Complaints | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0024 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Conduct and Complaints | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0023 | Secretary | Operations and Finance | November 4, 2027 | Published | 1.0 | Finance | Financial Controls | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0022 | Secretary | People and Participation | November 4, 2027 | Published | 1.0 | People | Volunteers | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0021 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Conduct and Complaints | ||||
Full Council | Dan Gwalter | Public | November 6, 2025 | WES-POL-0020 | Version 0.5 - bump to 1.0 at next review. Dual owner: Youth Officer and Welfare Officer. | Youth Officer | People and Participation | November 6, 2027 | Published | 0.5 | People | Safeguarding | |||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0019 | Secretary | Risk Data and Digital | November 4, 2027 | Published | 1.0 | Risk and Data | Digital and IT | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0018 | Secretary | Risk Data and Digital | November 4, 2027 | Published | 1.0 | Risk and Data | Digital and IT | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0017 | Secretary | Risk Data and Digital | November 4, 2027 | Published | 1.0 | Risk and Data | Data Protection | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0016 | Secretary | Risk Data and Digital | November 4, 2027 | Published | 1.0 | Risk and Data | Data Protection | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0015 | Secretary | Risk Data and Digital | November 4, 2027 | Published | 1.0 | Risk and Data | Data Protection | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0014 | Secretary | Risk Data and Digital | November 4, 2027 | Published | 1.0 | Risk and Data | Data Protection | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0013 | Secretary | Risk Data and Digital | November 4, 2027 | Published | 1.0 | Risk and Data | Risk Management | ||||
Full Council | Dan Gwalter | Public | November 6, 2025 | WES-POL-0011 | Published at v0.5. Due for version bump to 1.0 on next review. | Treasurer | Welfare and External Trust | November 6, 2027 | Published | 0.5 | Finance | External Funding | |||
Full Council | Dan Gwalter | Public | November 19, 2025 | WES-POL-0009 | Treasurer | Operations and Finance | November 19, 2027 | Published | 1.0 | Finance | Financial Controls | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0007 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Constitutional | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0006 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Constitutional | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0005 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Conduct and Complaints | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0004 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Constitutional | ||||
Full Council | Dan Gwalter | Public | November 4, 2025 | WES-POL-0003 | Secretary | Governance and Conduct | November 4, 2027 | Published | 1.0 | Governance | Constitutional |